Example: Activity Fund money received by the district.

1. Complete Activity Fund Deposit Slip (Word file) .. accounting for money collected from activity - must be signed by the students/sponsor. Separate revenue/expenditure records maintained by activity/sponsor highly recommended.
Current list of FCSD2 Activity Funds for 11-12 can be found here.

2. Count and Send Money to Business Office for Receipt .. Activity Fund Deposit Slip to accompany money to Business Office. Business Office will receipt money and send a copy of receipt back to sponsor.

If the amount does not match, the money and deposit slip are returned to sponsor for recount/reconciliation

3. Deposit into Bank .. By Business Office

4. Update General Ledger .. By Business Office from fund's receipt

5. Activity Fund Reports .. Distributed to sponsors by Business Office
If the revenues/expenditures do not match the sponsor's records, the Business Office should be contacted for reconciliation/correction.

Note 1: Generally Accepted Accounting Procedures (GAAP) require that (1) money is counted twice (by separate individuals) before deposit and (2) person counting the money is not the person depositing the money into the bank

Note 2: Same process is used for lunch receipts. Replace "Activity Fund Deposit Slip" and "'Activity Fund Reports" with "Lunch Fund Deposit Slip" and "Lunch Fund Reports".  Please contact the Business Office for instructions regarding the receipt/deposit of money from other funds.

FCSD2 Adult Ed/cyber Cafe Deposit Slips Attached Below: