Purchasing Procedures

1. Fill Out a Purchase Order
• Teacher or Staff Member obtains a Purchase Order and PO Number from the Building Secretary
• High School Purchase Order
• K-8 Purchase Order
• Note: Freight is charged to each department. Where there is a choice between multiple vendors, please factor in shipping costs to determine the best vendor to purchase from. Include shipping costs on the PO.
2.  Principal/Administrator Authorization
• Building Secretary/Grant Manager/Budget Manager obtains Building Principal's (or appropriate administrator's) Authorization
• Building Secretary/Grant Manager/Budget Manager obtains Superintendent's Authorization
3.  Order Placed
•  Building Secretary/Grant Manager/Budget Manager places order. Copy of PO sent to Business Office.
4.  Order Received & Checked for Completeness
• Products usually delivered to Business Office (K8 orders MAY go to K8 building). Building Secretary gives order to Teacher/Staff Member. Order checked by Teacher/Staff Member for completeness. Copy of PO sent to Business Office indicating "COMPLETE". Building Secretary and Teacher/Staff Member coordinate tracking any Back Orders.
5.  Business Office Informed of Completed Order
• The Business Office processes completed order for payment.